AI-Powered PM Toolkit
Project Management · Notion · Google Sheets · PDF
A complete project management system built around the five-phase delivery lifecycle. Six pre-built Notion templates, four Google Sheets and Docs, 38 AI prompts paired to each template, and a Quick Start Guide — all connected and ready to use.
One-time · Instant delivery via Gumroad
What's included
What's in the bundle
Four layers that work independently or as a connected system. Start with any template and add the matched AI prompt when you're ready.
Notion Templates Layer 1
Six templates covering the full project lifecycle — pre-structured, labeled, and ready to duplicate into your workspace.
- Project Charter
- RACI Matrix
- Risk Register
- Weekly Status Report
- Meeting Notes + Action Items
- Project Retrospective
Google Sheets & Docs Layer 2
Four tools for scheduling, budgeting, stakeholder tracking, and contracts — built to copy directly into your Google Drive.
- Project Timeline / Gantt Chart
- Budget & Resource Tracker
- Stakeholder Comms Log
- Statement of Work (SOW)
AI Prompt Library Layer 3
38 prompts — one paired to each template and phase. Bracket-fill format, works with Claude, ChatGPT, Gemini, or any major AI tool.
Sample — Prompt #01
USE CASE: Draft a Project Charter · Pairs with: Notion Project Charter Template
You are an experienced PMP-certified project manager. Using the details below, write a professional project charter...
Project Name: [PROJECT NAME]
Client / Sponsor: [CLIENT NAME]
+ 37 more prompts across all 5 phases
Quick Start Guide Layer 4
9-page PDF that shows how the four layers connect, with phase-by-phase workflows, a prompt chaining diagram, and a Quick Reference Card.
- System overview — how every layer works together
- Phase-by-phase workflow for each template
- Prompt chaining diagram (chain 5 prompts in <30 min)
- One-page Quick Reference Card
Workflow
How the toolkit works
Three steps, repeated across every project phase.
Open the template for your phase
Pick the Notion or Google Sheets template that matches where you are in the project. Everything is pre-labeled — fill in your details.
Run the paired AI prompt
Each template has a matched prompt in the library. Fill in the brackets with your project context and run it in Claude, ChatGPT, or Gemini.
Paste the output and refine
Copy the AI output into your template. Edit what needs editing, leave what works. Most templates are done in 15–20 minutes.
Prompt chaining: The output of Prompt #01 (Project Charter) becomes the input for Prompt #08 (Risk Register). Chain five prompts together and you have a complete project plan in under 30 minutes.
Coverage
Five phases, fully covered
The toolkit is organized around the standard project management lifecycle — from the first client conversation to project close.
Phase 01
Initiate
- Define scope and stakeholder alignment
- Clarify roles from day one
Project Charter · RACI Matrix
Phase 02
Plan
- Build timeline and budget
- Document risks before they surface
Gantt · Risk Register · SOW
Phase 03
Execute
- Structured meeting agendas
- Action item tracking
Meeting Notes + Action Items
Phase 04
Monitor
- Consistent client status reports
- Stakeholder communication log
Status Report · Comms Log
Phase 05
Close
- Capture lessons learned
- Document what worked
Project Retrospective
Pricing
One toolkit, one price
One-time purchase. Yours to keep, duplicate, and use on any project or client engagement.
AI-Powered PM Toolkit
6 templates · 4 sheets/docs · 38 prompts · guide
Launch price $75 · Regular price $97 after launch week. Questions? admin@robinson-consulting-group.com
FAQ
Frequently asked questions
Not sure where to start?
Book a free 30-minute discovery call. We'll talk through your current setup and figure out what makes sense for your business.